Deputy City Administrator

City of Gretna | Gretna, NE

Posted Date 6/24/2024
Description

The purpose of this position is to provide highly responsible and complex support to the City Administrator, city staff, and the community of Gretna and exercise direct supervision over assigned City departments, City functions and Supervisory, Professional, Technical, and Clerical staff. The position reports to the City Administrator.

Administration Focus:
• Provide highly responsible and complex support to the City Administrator, city staff, and the community of Gretna
• Serve as Acting City Administrator in City Administrator's absence.
• Conduct studies of operational issues; prepare recommendations on results; evaluate recommended changes on organization, policy, and procedures.
• Meet and confer with citizens to remedy problems and discuss City policies and procedures; respond to and resolve difficult and sensitive citizen inquiries and complaints.
• Participate on a variety of committees and commissions; conduct and present a variety of research and special projects.
• Exercises direct supervision over assigned City departments, City functions and Supervisory, Professional, Technical, and Clerical staff.
• Assures effective communication among employees, stakeholders and any affected group.
• Prepares and files written monthly and annual reports; makes presentations to staff, City Council and interested groups.
• Maintains accurate documentation and records.
• Attends various training opportunities and participates in professional organizations.
• Performs other duties as assigned or as the situation dictates.

EDUCATION AND EXPERIENCE
• Must possess a valid driver’s license.
• Bachelor degree in Public Administration, Business Administration, Personnel Mgmt., or related field.
• Minimum eight (8 years progressive experience at a municipal level .
• Master’s degree with major coursework in human resources management is preferred.
• Must be willing to obtain further education, training, and certifications as deemed appropriate and within timeframe as established by the employer.

POSITIVE ATTRIBUTES
• Be forward-thinking and a visionary with experience in developing a shared focus with staff, citizens, and businesses
• Be willing to consider diverse views and opinions
• Be skilled in delegating and achieving results through others
• Be skilled in communicating complex information in a manner that is easily understood across the organization
• Be experienced in demonstrating effective leadership and encouraging high morale among employees
• Be cooperative and courteous and project a positive image.

KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge:
• Operational characteristics, services, and activities of municipal admin and risk management programs.
• Current social, political, and economic trends and operating problems of municipal government.
• Organizational and management practices as applied to the analysis and evaluation of programs, policies, and operational needs.
• Principles and practices of municipal government budget preparation and administration.
• Research and reporting methods, techniques, and procedures.
• Sources of information related to a broad range of municipal programs, services, and administration.
• Pertinent Federal, State, and local laws, codes, and regulations.
• Principles of supervision, training, and performance evaluation.
• Advanced computer skills and operation of office equipment.
• Audio/visual and lighting materials, equipment, and techniques.

Abilities:
• Plan, organize, direct, and coordinate the work of Supervisory, Professional, and Technical personnel; delegate authority and responsibility.
• Provide administrative and professional leadership and direction for City departments.
• Plan, direct, and coordinate work plans; meet with supervisory staff to identify and resolve problems; assign projects and areas of responsibility; review and evaluate work methods and procedures.
• Provide effective leadership in coordinating risk management and administrative activities.
• Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner.
• Interpret and apply City policies, procedures, laws, and regulations.
• Analyze problems; identify alternative solutions; project consequences of proposed actions; implement recommendations in support of goals.
• Gain cooperation through discussion and persuasion.
• Select, supervise, train, and evaluate staff.
• Assist in developing, administering, coordinating, and monitoring a large municipal budget.
• Evaluate and develop improvements in operations, procedures, policies, or methods.
• Prepare clear and concise reports and develop appropriate recommendations.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain cooperative working relationships with those contacted in the course of work, including City and other government officials, community groups, the general public, and media representatives.
• Work a varying schedule, including situations which demand unusual hours. Plan a personal work schedule, set priorities and meet deadlines while managing frequent interruptions.
• Present ideas and programs in a persuasive manner.
• Manage multiple projects independently and simultaneously; maneuver quickly and change direction.
• Maintain confidentiality of critical information.
• Accurately perform mathematical calculations in the performance of job duties.
• Understand and follow both oral and written instructions.

Skills:
• Interpersonal skills, team building, and establishing professional relationships.
• Persuasive yet professional.
• Ambitious; optimistic; motivated.
• Attention to detail.
• Problem-solving to overcome challenges.
• Coordination and working with others to manage events efficiently and effectively.
• Logistics to properly plan details and carry out events.
• Time management, communications, and organization.
• Providing outstanding customer service and organizing memorable events.

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