Deputy Finance Division Director

Primary Purpose:

Under the general direction of the Finance Director, oversees the efficient operation of all work tasks within the Finance Department. This includes coordination of the day-to-day operations and supervision of accounting, auditing, budgeting, procurement, payroll, complex grant reporting, inventory management, and the performance based budget
process.

Essential Job Functions:

• Assists in oversight and direction of the Finance Department work tasks and projects; evaluates and analyzes issues; recommends and implements solutions; identifies and monitors long and short range goals and objectives; and assures effective communications of relevant information to the Finance Director and County management team.
• Assists the Finance Director in providing instruction and training for employees.
• Plans and assigns work and audits work product to ensure compliance with established policies and procedures.
• Supervises staff: orients and trains; allocates and oversees work tasks; provides feedback and conducts performance evaluations; recommends personnel actions; approves time and leave requests; and participates in recruitment and retention efforts.
• Analyzes policies and procedures and makes recommendations for improvement to the Finance Director as needed.
• Directs the preparation of special and recurring reports and analytical studies.
• Assists in negotiating contracts and agreements with County vendors, other agencies, and unions.
• Coordinates interactive work sessions between the Finance Division and County Departments/Elected Offices to provide financial information and education on policies, procedures, and resources.
• Coordinates with other Departments on various projects as needed.
• Assists with compiling information for the Board of County Commissioners (BCC); prepares and presents staff reports and correspondence at BCC meetings as needed.
• Assists in preparation of the annual budget and submission of the budget to the BCC for approval.
• Works with County employees, elected officials, local, state and federal agencies, and the general public in the mutual resolution of matters and issues that affect the County.
• Maintains confidentiality of all privileged information.
• Contributes to a team effort.

Knowledge/Skills:

• Knowledge of accounting theory; the principles and practices of administrative and fiscal management; the techniques of supervision; the preparation and analysis of governmental accounting, auditing, budgeting, purchasing and systems procedures; and financial and statistical reporting of financial software.
• General knowledge of county and state government.
• Ability to interpret statutes, rules, and regulations and make recommendations accordingly; to exercise good judgment in evaluating situations and making decisions; and to analyze, evaluate, summarize, and compile budgetary, accounting, and financial data.
• Ability to effectively present complex information to a variety of audiences.
• Ability to meet deadlines; to plan, assign, direct, and review the work of others; to initiate and implement administrative procedures and evaluate their effectiveness; to present comments and opinions clearly and concisely; and to work and communicate effectively with public officials, directors, fellow employees, and the public in a courteous, professional manner.
• Ability to work independently as well as in a team environment.
• Ability to maintain confidentiality.
• Ability to set priorities.
• Keen analytic, organization and problem solving skills, which support and enable sound decision making.
• Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders.
• Skilled in operating various word-processing, spreadsheet, database, and other software programs in a Windows environment.

Minimum Qualifications:

• Bachelor's degree or equivalent in Business, Accounting, Finance or a related field; and
• Six (6) years of experience in business administration, accounting, finance or a related field, of which four (4) years must have been in a Supervisory capacity.
• Any combination of education or experience in Accounting, Finance, or a closely related field totaling ten (10) years, of which at least four (4) must be in a supervisory capacity.
• Related education and experience may be substituted for education at a rate of 30 credit hours equal to one (1) year of experience.